# Buy and manage licences

Buy licences by card, make a website on one, and assign, move, change, cancel or resume them.

For: Workspace owners and admins

## Buying licences

Buy licences, on the Licences page, opens the buying dialog: choose Standard or Pro, monthly or annual (annual shows what it saves), and how many, from 1 to 25 at a time. Your bill now and your bill after are shown for the billing period, with the agency discount where it applies. Today you pay for the new licences up to the end of the current billing period, and VAT is added where it applies.

Payment uses the card on file, in the same window; with no card yet, Add a card to continue takes the details there and then. Some banks ask you to confirm the payment. While they do, the licences show Waiting for payment and start by themselves as soon as the bank confirms, so the window can be closed. If a payment does not go through, nothing is charged and no licences are added.

Walkthrough: Buying licences by card (The Licences page, then Buying licences)

1. **Buy licences**: On the Licences page, for owners and admins. Anyone else is told who to ask.
2. **The plan**: Standard or Pro, with the price for the billing period you choose.
3. **Monthly or annual**: Annual shows what it saves against twelve monthly payments.
4. **How many**: From 1 to 25 at a time. Each one is a website you can make later.
5. **Your bill, before and after**: For the billing period, with the agency discount once it applies.
6. **The card on file**: Pays in the same window. Change card, or add one, without leaving.
7. **Pay**: The licences are ready at once, or as soon as your bank confirms the payment.

1. Open Licences and choose Buy licences.
2. Pick the plan, the billing period and how many.
3. Check your bill after, then pay.

## Making a website on a licence

New website needs a spare licence. With one spare, the website takes it; with several, the last step of the new website wizard asks which one, and the website takes that licence's plan. With none spare, the button is greyed out and a note says why, with Buy a licence beside it for owners and admins. After paying, Make the website carries straight on.

Importing a website file makes a website too, so it needs a spare licence in the same way. Deleting a website frees its licence, which then shows as Spare.

Walkthrough: Choosing the licence for a new website (Starting a new website)

1. **Which licence**: With several spare licences, choose one here. The website takes its plan.
2. **Create the website**: The licence is now on the website, and the editor opens with a short checklist.

Note: Only the workspace owner or an admin can buy licences. Anyone else is told who to ask.

## Everything you can do with a licence

Each licence on the Licences page has a menu, and the same actions open with a right-click. Assign to a website gives a spare licence to a website that has none. Move to another website takes it from one website to another. Take off this website makes it spare again. Rename gives it a name of your own, such as the client it pays for; clicking the name does the same.

Change plan switches a bought licence between Standard and Pro, or between monthly and annual. You pay, or are credited, the difference for the rest of the period, and the dialog shows the bill before and after. Each website's Settings also has a Licence card, with Change plan and Move licence, or Assign a licence and Buy a licence for this website when it has none.

Walkthrough: The menu on each licence (The Licences page)

1. **Right-click or the menu**: Open the website, move the licence, take it off, change its plan, cancel it or rename it.
2. **Rename by clicking the name**: Name a licence after the client or website it pays for, so the list reads at a glance.
3. **A spare one**: Assign to a website gives it to a website without a licence, or make a new website with it.

Warning: A website that loses its licence goes offline. Moving a licence, or taking it off, takes the website it leaves offline at once. Its draft is kept, and it can be published again once it has another licence.

## Cancelling and resuming

Cancel the licence ends a bought licence at the end of the period you have paid for, and nothing more is charged for it. Until then it keeps working and shows Ends on with the date, and Resume carries it on as if nothing had happened.

When a cancelled licence ends, the website on it can no longer publish changes, and it goes offline 14 days later. Nothing is deleted: a licence for the website brings it back.

Walkthrough: Cancelling, and changing your mind (The Licences page)

1. **Ends on**: A cancelled licence keeps working until the end of the period you paid for, and says when.
2. **Resume**: Until that date, Resume in the same menu carries the licence on as before.

- [ ] Every licence named after the website or client it pays for
- [ ] Spare licences either used or cancelled
- [ ] Cancellations made before the renewal date, not after
- [ ] The website on a cancelled licence given another, or taken offline on purpose

## Can I buy a licence for a website that has none?

Yes. Open the website's Settings and use the Licence card: Assign a licence uses a spare one, and Buy a licence for this website buys one that goes on the website once paid.

## What happens to the other website when I move a licence?

It goes offline straight away and keeps its draft. Give it another licence and publish to bring it back.

## Can I cancel a licence someone else arranged?

Licences arranged with Cube Systems, and licences paid for by an organisation, are changed and cancelled by whoever arranged them. The menu only offers what you can do.

## Related guides

- [Plans, licences and the trial](/help/plans-and-billing/plans-and-trials)
- [New website is greyed out](/help/troubleshooting/new-website-is-greyed-out)
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CubeSites is a trading name of Cube Systems Limited, part of Crushed Ice Group. Registered in England and Wales, company number 17220899. Registered office: Unit 11, Olney Business Park, Osier Way, Olney, Buckinghamshire, MK46 5FP. ICO registration number ZC216972.

Contact: hello@cubesites.co.uk | 01234 672 617 | https://cubesites.co.uk/contact